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You event is not yet fully staffed and you need to find workers quickly? Event staff apps make it easy to quickly find qualified and reliable local workers for different types of events—from a small company party to a stadium-sized event.
Discover the best event staffing apps and event staffing software in 2026. Use this guide to compare the features and benefits of each event staffing app.
Below is our list of the top 15 apps you can use today for event staffing needs. These apps are perfect for staffing your celebrations, sporting events, corporate parties, live concerts, festivals, and receptions.
For a deeper look at on-demand staffing apps, read our guide to on on-demand staffing apps.
Instawork is the leading event staffing app. It gives to more than 15,000 businesses across the U.S. and Canada access to vetted, reliable event workers from a network of over 9 million workers.
Instawork has a 3.7/5 rating on Trustpilot, the highest in event staffing.
Event professionals available on Instawork:
Instawork can staff:
The worker mobile app is available on iPhone and Android. Businesses can access the platform via desktop at app.instawork.com or through the iPhone and Android mobile apps.
Every event worker goes through a background check and screening interviews are required for skilled positions.
Add your favorite workers to a roster to request them back for your future events. Or block workers who weren't a fit, so they don't come back.
Shifts can be filled with just a few hours' notice, compared to the industry average of 4 days.
You can check that the workers are on their way to the event. Once the workers arrive, easily locate them. Clock in and clock out happens within the app.
PeopleReady's app, JobStack, gives quick and convenient access to qualified workers for a variety of event jobs. It's available in the App Store and Google Play.
Trustpilot rating: 2.1/5
Event Staff App has features like automated text messages, full-featured mobile apps, time tracking, and payroll integrations. It's also available in the App Store and Google Play.
Quickstaff is an event staff scheduling app that lets you create events, assign roles, track availability, and manage everything in one place. It's best for staffing managers rather than finding workers.
Liveforce helps companies quickly find, schedule, and manage temporary staff for events. It streamlines booking, communication, and payroll in one platform.
Armada is a staff scheduling app that makes managing shifts simple. It streamlines scheduling, communication, and shift tracking. It includes tools like geo-tracked check-ins, worker matching, and a worker database.
App tools include built-in payroll and invoicing integrations. It's best for event organizers, available in the App Store and Google Play.
Agendrix helps you with scheduling management, work time tracking, and communication. You can manage your team’s work schedule, manage time off and replacement requests. You can also communicate easily with your employees and alert any schedule change instantly. Use it to organize the event staff you already have.
PARiM is a staff management and scheduling app. It's a management tool for creating staff rotas, tracking employee time and attendance, automating salaries and invoicing, and managing absences.
It's not a worker marketplace—you manage the staff you already hired. It's available on the App Store and Google Play.
On Thumbtack, you can hire bartenders and other onsite workers for your event.
Upwork is mainly used to find professional freelancers and agencies. For event staffing, you can hire event planners, event managers, or agencies that provide temporary workers.
Fiverr is a platform that connects businesses with freelancers and is similar to Upwork but more task-based. You can find freelancers to help with event planning, setup, or even staffing tasks.
TaskRabbit is a versatile platform that can be used to find freelancers for a variety of tasks, including event staffing. The app allows you to post a job listing that details your staffing needs and matches you with suitable workers in your area.
TaskRabbit's comprehensive rating system makes it easy to hire freelancers for event tasks.
shiftNOW is a staffing platform where employers can find workers for events. On shiftNOW, you can pick from multiple shift types such as servers, bartenders, event crew, security, and kitchen roles.
Teambridge helps stadiums, venues, and event staffing agencies fill roles, manage schedules, and connect with the crew.
Rentman helps manage crew communications and scheduling during your event.
StaffConnect organizes talent databases, schedules shifts, sends notifications, tracks check‑in/out, and manages payroll. It is designed specifically for staffing agencies and large event rosters.
Quickstaff is a simple, event-oriented scheduler that lets you create events, assign roles, track availability, and communicate with staff. It is mobile-friendly and easy to start with minimal setup.
Shiftboard offers powerful scheduling automation with mobile check-in via QR/code/phone, real-time communication, and attendance tracking. It works well for large festivals, venues, and multi-site events with complex rosters.
Senegal Software can auto-match shifts with staff availability, handle multi-day events, send reminders and alerts, and track attendance. It features strong drag-and-drop visuals and automated conflict resolution.
Workstaff combines booking, scheduling, time tracking, and client portals, making it ideal for experiential agencies and event service businesses. It also handles skill-based staff assignment and payroll exports.
When I Work offers drag-and-drop schedule building, availability tracking, shift swapping, and real-time attendance. It is widely used for concert, festival, and large-venue staffing.
Deputy provides AI-assisted scheduling that matches shifts to staff availability and qualifications while managing time clocks and payroll exports. It’s a good choice for multi-venue and multi-day event teams.
Zoho Shifts delivers robust scheduling with templates, geofencing clock-ins, and centralized communication. It is helpful for teams running multiple simultaneous events.
Agendrix makes it easy to create schedules from staff availability, offers mobile clock-in, shift updates, and in-app communication. It is especially useful for irregular staffing and fast changes.
Celayix provides customizable automation, fast check-in, labor forecasting, alerts for under- or overstaffing, and replacement tools. It is ideal for venues with complex or large staff needs.
Instead of relying on agencies or manual hiring, event staff apps streamline the process of hiring staff for various events.
These digital platforms typically allow you to:
They also include features like:
Event staffing software is a full-scale platform that manages all aspects of event staffing, from scheduling and payroll to compliance and reporting. It’s ideal for large venues or agencies that need detailed control over complex staffing operations.
Event staffing applications are accessible tools that offer core staffing features like shift management, worker communication, and basic reporting. They’re suited for smaller events or mid-sized teams and often integrate with other systems to streamline workflows.
Apps like Instawork provide scheduling, shift tracking, and communication tools to help managers coordinate part-time and seasonal event staff efficiently.
On-demand staffing platforms, including Instawork, give access to reliable, vetted servers, bartenders, and event staff for last-minute or planned events.
Event staffing apps like Instawork centralize hiring, scheduling, and payments, providing pre-vetted workers and flexible staffing for events of any size.
Use platforms such as Instawork to post shifts, review worker profiles, and fill positions quickly to ensure you have the right team on time.
Event staffing apps provide bartenders, waitstaff, chefs, line cooks, cleaning staff, setup/takedown crews, security personnel, and event managers. Instawork covers all these roles and more.
Scheduling apps, including Instawork, allow you to assign roles, track attendance, and communicate with staff in real time.
Scheduling software with automated shift planning works best. Platforms like Instawork support high-volume event staffing efficiently.
Event staffing apps such as Instawork provide mobile notifications, shift confirmations, and easy check-ins to keep staff informed and on schedule.
Post shifts on on-demand staffing apps like Instawork to access pre-vetted banquet servers and fill roles within hours, managing scheduling and communication in-app.
Workforce management systems for events, including Instawork, provide scheduling, shift tracking, payroll integration, and real-time communication to coordinate staff efficiently.
Event staffing apps offer a convenient and efficient solution for finding and hiring temporary staff for your event. Whether you need bartenders, waitstaff, or concession stand workers, these platforms can connect you with a pool of qualified and experienced workers.
By leveraging the power of these apps, you can streamline the staffing process, saving you time and stress.
