7 Best Event Staffing Apps (besides 'Event Staffing App')

Whether it’s for a small private company party or as large as a football game, planning any event can be a daunting task, especially when it comes to staffing. Finding the right people to ensure your event runs smoothly is crucial, but it can also be time-consuming and stressful. It only takes a few unqualified event workers–or worse, an understaffed operation–to completely ruin an event.

This is where event staffing apps come into play. These innovative platforms are designed to make the process of hiring qualified and reliable temporary staff for your event as easy as possible. In this article, we will explore the seven best event staffing apps that can help you find the perfect team for your event.

What are Event Staffing Apps?

Event staffing apps are digital platforms that connect event organizers with a pool of flexible/temp workers. These apps provide a streamlined solution for hiring staff for various events, ranging from small gatherings to large-scale stadium events. They offer a wide range of services, from providing skilled bartenders and waitstaff to sourcing experienced event managers and security personnel.

These apps work by allowing event organizers and businesses to post job listings detailing their staffing needs. Potential workers can then apply for these positions, and the event organizer can select and/or be assigned the most suitable candidates. This process eliminates the need for traditional recruitment methods, making it quicker and more efficient to find and vet the right staff for your event.

How Event Staffing Apps Solve Difficult Staffing Challenges

Event staffing can be a complex process. It involves finding individuals with the right skills and experience, ensuring they are available at the right time, and managing their schedules and payments. This can be particularly challenging when planning large events, where multiple roles need to be filled simultaneously, and there just isn’t enough time to go through individual resumes.

Event staffing apps simplify this process by providing a centralized platform where event organizers can find, hire, and manage staff. These apps offer a pool of pre-vetted workers, ensuring that only qualified individuals are hired. They also provide flexible scheduling options, allowing event organizers to hire staff on an as-needed basis. This flexibility is particularly beneficial for events such as weddings, concerts, and corporate events, where staffing needs can vary greatly.

What Types of Flexible Workers Can You Find Using an Event Staffing App?

Event staffing apps offer a wide range of flexible workers, including:

  • Bartenders
  • Waitstaff
  • Chefs
  • Line cooks
  • Cleaning staff
  • Event set up/takedown staff
  • Security personnel
  • Event managers

Best Event Staffing Apps to Find Flexible Workers

1. Instawork

Instawork is the leading flexible staffing app, specializing in hospitality, warehousing, and event staffing. It offers a wide range of on-demand workers, with over 4 million vetted workers ready to be staffed. The platform, available on desktop and mobile, is easy to use and provides a quick and efficient way to find and hire qualified and reliable staff for your event. Some of the on-demand event-staff employees that can be hired through Instawork include:

  • Bartenders, barbacks
  • Waitstaff, servers
  • Line and prep cooks
  • Event set up/takedown staff
  • Concession stand workers
  • Counter staff, cashiers
  • Custodians, dishwashers
  • Security personnel

Other benefits offered to businesses looking to staff their events through Instawork include:

  1. Comprehensive vetting: every worker goes through a background check and interviews are required for skilled positions (i.e. a line cook having to show their knife skills and can prep food).
  2. Roster functionality: Add your favorite workers to your roster to give them first dibs on future shifts. Block workers who aren’t a fit so they don’t return.
  3. Worker location tracking: See which workers are on their way on a map. Once workers arrive, easily locate where they are on the property.
  4. Fill shifts in hours, not day: Shifts can be filled with just a few hours notice, compared to the industry average of 4 days.

2. Adecco

Adecco is another excellent event staffing app that specializes in connecting businesses with freelance workers. The platform offers temporary staff for one-off events and sourcing permanent employees for ongoing roles. Adecco's extensive network of freelancers ensures that you can find the right staff for your event, no matter how specialized your requirements may be.

3. TaskRabbit

TaskRabbit is a versatile platform that can be used to find freelancers for a variety of tasks, including event staffing. The app allows you to post a job listing detailing your staffing needs, and then matches you with suitable workers in your area. TaskRabbit's user-friendly interface and comprehensive rating system make it easy to find reliable and experienced staff for your event.

4. Robert Half

Robert Half is a traditional staffing agency that has expanded with its user-friendly app. The platform offers a wide range of staffing solutions, from temporary event staff to full-time employees. Robert Half's extensive database of candidates ensures that you can find the right staff for your event, regardless of the size or complexity of your staffing needs.

5. Toptal

Toptal is a platform that specializes in connecting businesses with top freelancers from around the world. While it's best known for its tech and design freelancers, Toptal also offers a range of other services, including event staffing. The platform's rigorous screening process ensures that only the top 3% of freelancers are accepted, ensuring that you receive high-quality service for your event.

6. Upwork

Upwork is a global freelancing platform where businesses can find and hire top freelancers for their projects. The platform offers a wide range of services, including event staffing. Upwork's user-friendly interface and comprehensive rating system make it easy to find reliable and experienced staff for your event.

7. Fiverr

Fiverr is a platform that connects businesses with freelancers offering a wide range of services, including event staffing. The platform's user-friendly interface and comprehensive rating system make it easy to find reliable and experienced staff for your event.


In conclusion, event staffing apps offer a convenient and efficient solution for finding and hiring temporary staff for your event. Whether you need bartenders, waitstaff, or concession stand workers, these platforms can connect you with a pool of qualified and experienced workers. By leveraging the power of these apps, you can streamline the staffing process, saving you time and stress.

From Instawork's wide range of vetted on-demand workers to Adecco's extensive network of freelancers, each of these platforms offers unique benefits. Choosing the right event staffing app depends on your specific needs and the nature of your event. By considering the features and benefits of each platform, you can make an informed decision and find the perfect team to make your event a success.