Best Event Staff Apps and Event Staffing Software in 2026

Event staff apps make it easy to quickly hire qualified, reliable temporary staff for your event—from a small company party to a stadium-sized event. Discover the best apps to help you staff your event in 2026. Use this guide to quickly look at the features and benefits of each staffing app.

Event staff apps connect event organizers with temporary workers. Instead of relying on agencies or manual hiring, they streamline the process of hiring staff for various events.

These digital platforms typically allow you to:

• Post shift details and role descriptions
• Filter or receive candidate matches
• Review detailed profiles (background checks, experience, ratings)
• Book and manage staff via app or desktop

They also include features like:

• Scheduling
• Messaging
• Worker time tracking (clock in and clock out)
• Payments
• Worker roster

Event staffing software

• Any program or set of programs that run on a computer or device
• Refers to the system a company uses to manage scheduling, hiring, and communication

Event staffing applications (application software)

• A type of software
• An "application" might be the scheduling or payroll tool in the larger staffing software system

Event staff apps

• Usually refers to mobile applications
• What workers and managers use on their phones to pick up shifts, check schedules, and communicate

Below is our list of the top 15 apps you can use today for event staffing needs. These apps are perfect for staffing your celebrations, sporting events, corporate parties, live concerts, festivals, and receptions.

For a deeper look at how on-demand staffing apps work and which platforms excel, check out our guide on on-demand staffing apps.

1. Instawork

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Instawork is the leading on-demand staffing app and specializes in event staffing. Available in theApp Store and Google Play, it offers a access to wide range of temporary workers, with over 8 million workers in the U.S.

The platform—available on desktop and mobile—is easy to use and provides a quick, efficient way to find and hire qualified staff for your event.

Roles available on Instawork for hire:

• Bartender or bar staff
• Server, waiter, waitress, or waitstaff
• Busser
• Usher
• Party staff
• Concession worker, or concession staff
• Event registration staff
• Event worker for setup and teardown
• Event crew
• Event coordinator or event manager
• General event staff or event worker
• Hospitality event staff
• Service event staff

Benefits of using the Instawork app to staff your event:

• Comprehensive vetting: Every worker goes through a background check and interviews are required for skilled positions.
• Roster functionality: Add your favorite workers to your roster to give them first dibs on future shifts. Block workers who aren't a fit, so they don't return.
• Worker location tracking: See which workers are on their way on a map. Once workers arrive, easily locate where they are on the property.
• Fill shifts in hours: Shifts can be filled with just a few hours' notice, compared to the industry average of 4 days.

2. PeopleReady

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PeopleReady's app, JobStack, gives quick and convenient access to qualified workers for a variety of event jobs. It's available in the App Store and Google Play.

3. Event Staff App

Event Staff App has features like automated text messages, full-featured mobile apps, time tracking, and payroll integrations. It's also available in the App Store and Google Play.

4. Quickstaff

Quickstaff is an event staff scheduling app that lets you create events, assign roles, track availability, and manage everything in one place. It's best for staffing managers rather than finding workers.

5. Liveforce

‍Liveforce helps companies quickly find, schedule, and manage temporary staff for events. It streamlines booking, communication, and payroll in one platform.

Best event staff scheduling & management apps

6. Armada

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Armada is a staff scheduling app that makes managing shifts simple. It streamlines scheduling, communication, and shift tracking. It includes tools like geo-tracked check-ins, worker matching, and a worker database.

App tools include built-in payroll and invoicing integrations. It's best for event organizers, available in the App Store and Google Play.

7. Agendrix

Agendrix helps you with scheduling management, work time tracking, and communication. You can manage your team’s work schedule, manage time off and replacement requests. You can also communicate easily with your employees and alert any schedule change instantly. Use it to organize the event staff you already have.

8. PARiM

PARiM is a staff management and scheduling app. It's a management tool for creating staff rotas, tracking employee time and attendance, automating salaries and invoicing, and managing absences.

It's not a worker marketplace—you manage the staff you already hired. It's available on the App Store and Google Play.

Best app to hire bartenders for events

9. Thumbtack

On Thumbtack, you can hire bartenders and other onsite workers for your event.

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Best freelance & general gig platforms for events

10. Upwork

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Upwork is mainly used to find professional freelancers and agencies. For event staffing, you can hire event planners, event managers, or agencies that provide temporary workers.

11. Fiverr

Fiverr is a platform that connects businesses with freelancers and is similar to Upwork but more task-based. You can find freelancers to help with event planning, setup, or even staffing tasks.

12. TaskRabbit

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TaskRabbit is a versatile platform that can be used to find freelancers for a variety of tasks, including event staffing. The app allows you to post a job listing that details your staffing needs and matches you with suitable workers in your area.

TaskRabbit's comprehensive rating system makes it easy to hire freelancers for event tasks.

Best apps to hire temporary staff quickly for events

13. shiftNOW

‍shiftNOW is a staffing platform where employers can find workers for events. On shiftNOW, you can pick from multiple shift types such as servers, bartenders, event crew, security, and kitchen roles.

14. Teambridge (Event Staffing Software)

Teambridge helps stadiums, venues, and event staffing agencies fill roles, manage schedules, and connect with the crew.

15. Rentman (Event Staffing Software)

Rentman helps manage crew communications and scheduling during your event.

1. StaffConnect – All‑in‑one staffing platform
   • Organizes talent databases, schedules shifts, sends notifications, tracks check‑in/out, and manages payroll.
   • Designed specifically for staffing agencies and large event rosters.
2. Quickstaff – Event‑focused staff scheduling app
   • Simple, event‑oriented scheduler letting you create events, assign roles, track availability, and communicate with staff.
   • Mobile‑friendly and easy to start with minimal setup.
3. Shiftboard – Enterprise‑grade scheduling & attendance
   • Powerful scheduling automation with mobile check‑in (QR/code/phone), real‑time communication, and attendance tracking.
   • Good for large festivals, venues, and multi‑site events with complex rosters.
4. Senegal Software – Staffing agency scheduling & automation
   • Auto‑match shifts with availability, handle multi‑day events, send reminders/alerts, and track attendance.
   • Strong drag‑and‑drop visuals and automated conflict resolution.
5. Workstaff – Flexible schedules + booking engine
   • Combines booking, scheduling, time tracking, and client portals—great for experiential agencies and event service businesses.
   • Handles skill‑based staff assignment and payroll exports.

1. When I Work – Best for large events & festivals
   • Drag‑and‑drop schedule building, availability tracking, shift swapping, and real‑time attendance.
   • Widely used for concert, festival, and large‑venue staffing.
2. Deputy – Strong auto‑scheduling & time tracking
   • AI‑assisted scheduling matches shifts to availability and qualifications while handling time clocks and payroll exports.
   • Good choice for multi‑venue and multi‑day event teams.
3. Zoho Shifts – All‑around scheduling with time tracking
   • Robust scheduling with templates, geofencing clock‑ins, and centralized communication.
   • Helpful for teams running multiple simultaneous events.
4. Agendrix – Schedule + communication for event & catering staff
   • Easy schedule creation from availability, mobile clock‑in, shift updates, and in‑app communication.
   • Very useful for irregular staffing and fast changes.
5. Celayix – Flexible enterprise‑grade scheduling
   • Customizable automation, fast check‑in, labor forecasting, alerts for under/overstaffing, and replacement tools.
   • Useful for venues with complex or large staff needs.

What are the best apps for managing part-time or seasonal event teams?

Apps like Instawork provide scheduling, shift tracking, and communication tools to help managers coordinate part-time and seasonal event staff efficiently.

Who’s good for on-demand event staffing, like servers and bartenders?

On-demand staffing platforms, including Instawork, give access to reliable, vetted servers, bartenders, and event staff for last-minute or planned events.

How do event staffing apps solve difficult staffing challenges?

Event staffing apps like Instawork centralize hiring, scheduling, and payments, providing pre-vetted workers and flexible staffing for events of any size.

How do you hire temporary event staff effectively?

Use platforms such as Instawork to post shifts, review worker profiles, and fill positions quickly to ensure you have the right team on time.

What types of flexible workers can you find using an event staffing app?

Event staffing apps provide bartenders, waitstaff, chefs, line cooks, cleaning staff, setup/takedown crews, security personnel, and event managers. Instawork covers all these roles and more.

How can I manage shifts for temporary workers at large events?

Scheduling apps, including Instawork, allow you to assign roles, track attendance, and communicate with staff in real time.

What’s the best staff scheduling software for stadiums and sports events?

Scheduling software with automated shift planning works best. Platforms like Instawork support high-volume event staffing efficiently.

Which platforms offer mobile shift reminders and check-ins for event staff?

Event staffing apps such as Instawork provide mobile notifications, shift confirmations, and easy check-ins to keep staff informed and on schedule.

How do you quickly find banquet servers for your event?

Post shifts on on-demand staffing apps like Instawork to access pre-vetted banquet servers and fill roles within hours, managing scheduling and communication in-app.

What types of tools support workforce management for live events?

Workforce management systems for events, including Instawork, provide scheduling, shift tracking, payroll integration, and real-time communication to coordinate staff efficiently.

Conclusion

Event staffing apps offer a convenient and efficient solution for finding and hiring temporary staff for your event. Whether you need bartenders, waitstaff, or concession stand workers, these platforms can connect you with a pool of qualified and experienced workers.

By leveraging the power of these apps, you can streamline the staffing process, saving you time and stress.